For most people, when they hear about a business conference, they begin to roll their eyes in anguish. This is simply because many people see it as a big boring meeting with hundreds of serious professionals that you may not even know. Even with that being said, there are many positives to gain from a meeting of this kind if there is proper planning behind it. If you give it some thought, you can find many ways to make hosting a business conference lively and far from boring. Let us look at a few of those now.
Plan in Advance
As the reputable Benjamin Franklin once said, “By failing to prepare, you are preparing to fail.” With that in mind, it is your absolute duty to ensure that everything goes according to plan from the first minute to the very end. Bear in mind that you will be speaking with several people who made time out of their busy schedules. If it’s going to be a large meeting, then it would be wise to start preparing months in advance to iron out any possible issues that may arise.
Pick an Ideal Location
A great deal of time should be invested in finding the ideal location to host a business conference, seeing that the venue will have a lot to do with how the attendees will react. Location in this sense of the word can be considered a ‘make or break’ factor, and your meeting may turn into something boring if nobody likes the environment. Instead of jumping for the first venue that is available, think about a place you people would be interested to see that in itself will set the tone before the conference even begins. A business migth choose to keep the meeting or the conference in an outside location. The common choice of the lot would be having a company’s own conference room. In scuh a situation, it would be ideal to have the planning of the décor done optimally to fit a lively conference/ meeting requirement. Resorting to an apt interior stylist service would be the ideal way to go about it to turn your specifications into a reality.
Make use of Technology
Most of you can agree that conferences can get boring and monotonous very quickly if all you see is one speaker after the other for a couple of hours. Considering this fact, introducing technology is one innovative way to keep your guests entertained and interested. While there is nothing wrong with having a few in-person speakers, you can also invite special guests to join the group via Skype; you can use projectors to strengthen your arguments and incorporate interactive video tutorials as necessary. Doesn’t sound so dull now, does it?
Schedule Downtime Activities
There is no way you can be expected to sit through a 4 or 5-hour long meeting without taking a break. So what is there to do during these breaks? How about a walk in the town or a chill spot where you can grab a bite to eat and put business aside for a few minutes depending on the length of the conference? You can even go a step further and outline this in the conference leading up to break, so your guests will already have an idea what they want to do or where they want to explore before leaving the room. This can be better enhanced if you’ve chosen a location with an outdoor seating arrangement with comfortable outdoor furniture and some refreshments for the guests to revive themselves. If your guests can unwind between breaks, it can lead to more productivity when you get back to business.
Allow room for Feedback
Feedback allows you to identify your shortcomings and make improvements accordingly. Your guests will also appreciate that you gave them the opportunity to share their thoughts, which can help you in planning for the next conference. Get creative and do it in the form of a random survey so you can get honest answers that may prove quite useful. Planning and hosting a business conference should not be such a daunting task. Yes, it still comes with an enormous amount of work, but if done right, the results make it all worth it.